Dear Sir/Madam:  

On behalf of the Local Organizing Committee, thanks for your continuous support of the IGC-IRC Joint 2008 Congress. The day-to-day management of the event has been recently transferred from the Beijing Secretariat and we have been learning the operation of a new Management System We hope that this has not caused any inconvenience. From the issues raised in your emails, we provide the following answers:

 1. Formal letter of Invitation: A Formal Letter of Invitation will be issued through our Management System soon after we receive your  confirmation of your registration details. If you need a Letter of Invitation earlier, please advise us the reason by email and we will send you one manually.

  2. Flight information: There are normally several flights per day connecting the tour city with major cities, and between Hohhot and Beijing. A Summer Season Flight Time Table will be released by the end of the March in which additional daily flights are usually available. We advise you to check the website www.elong.com and www.ctrip.com for up-to-date information. Please note that you may not be able to find the flight information beyond one month from the day you check the website. However, it will provide a reliable reference for the June/July flights. Air China has recently joined the Star Alliance so your travel agent should have access to their schedules and e’ticketing.

  3. Flight booking: We only do flight bookings for those on pre and post congress tours for the departure and arrival points listed on the registration form and for any flights required during the tour. If you choose to fly from different cities to these starting locations, we advise you to arrange your flight through your own travel agencies. If you have not booked a pre or post Congress tour then your travel bookings are your own responsibility.

 4.Pre-congress tour: All tours start in the early morning (8:00-8:30 a.m.) on the indicated starting day (23^rd June). You need to be in the starting city at least one day ahead (22^nd  June). Your tour fee covers the Hotel cost for the night of 22^nd June in the starting city. We will send full itineraries, hotel and travel details later. If you wish to arrive earlier, please advise us and we will send you a list of flights available at the Congress rates and we can also book the Tour arrival hotel for the extra nights at your cost.

  5. Post-Congress Mongolian Tour: For delegates traveling back to, and staying in, Beijing before going home, we will arrange an Invitation letter for a multi-entry visa application. Please make special note to us if you are in the multi-entry category or if you require additional nights' accommodation in Ulaanbataar. We will send full itineraries, hotel and travel details later

  6. Registration and payment: Since our Management System is separated from the Banking agencies, a delay may occur between registration and Banking. You will receive a payment confirmation letter soon after the money transfer is completed.

  7.Change of Plan: if you change your original plan after registration, please give us a special note to the address igc_irc2008@188.com. or  Registration@188.com; DO NOT RE-REGISTER ON THE WEB.

  8. Delegate Support: We advise you to download and fill in the support application form if you have registered in one of the Support categories. Registering DOES NOT mean that you will be given support as this decision will be made by the Organizing Committee based on a number of criteria and fund availability. Priorities will be given to the delegates from developing countries (not China) and delegates who make a greater contribution. Any special issues for the delegate support application should be addressed directly to secretariat@igc-irc2008.org

  9. Others: For any uncovered topics and special issues related to our Management for the Congress, please do not hesitate to contact us through the above addresses or directly to our personal addresses llff202@126.com and menglizhao@Yahoo.com. 

Best wishes and see you in Hohhot,

Dr. LI Qingfeng and Dr. ZHAO Mengli